Pricing
What it costs, and what moves the number.
Unlimited staff users, hosting, backups, updates and support are in every price. You pay for the system and the size of the operation it runs.
No per-seat surprises. Every price below includes unlimited staff users, hosting, nightly backups, updates and support. You are charged for the system and the size of the operation it runs — never for adding the housekeeper who needs to tick three rooms a day.
What actually drives the price
Three things, in this order:
- Which system. A hotel PMS, a school platform, an ERP and a CRM are different amounts of software.
- The size of the operation. Rooms for a hotel, students for a school, companies and order volume for an ERP, active users for a CRM. A twelve-room guesthouse and a two-hundred-room resort do not pay the same.
- Which module groups you switch on. The groups here are the same groups you see in the software, with the same names and the same modules in them. Four of the seven are in the base price because the system needs them to run at all; the other three are added only if you use them.
More properties, schools or companies on one account cost less each — the discount grows with the number, and it applies automatically.
Work out a hotel PMS figure
This is a real estimate from our actual model, not a lead-capture toy. It gives the same number we would give you on the phone. Anything unusual — an existing system to migrate, a module built for you, a group of twenty properties — is quoted properly in writing.
What each price buys
This is the module list out of the software itself — the same seven groups, the same names, the same modules in each. Four of them are in the base price and are not sold separately, because the system genuinely needs them: the front desk will not check a guest out while the folio still has a balance, the night audit posts the room charge every night, and staff logins and the hotel's tax settings live in Management & Security. A cheaper cut of that would be a configuration that stops working on day one, so we do not sell one. The other three groups exist because not every property has a restaurant, a spa or a channel manager to connect, and there is no reason to charge a twelve-room guesthouse for a conference module it will never open.
In the $95
Four of the seven groups, and the smallest set the software can actually run a hotel on: take the booking, check the guest in, clean the room, charge the folio, take the money, close the day, and give every member of staff their own login.
Core PMS
includedThe guest-facing heart of the system: the booking, the arrival, the room, the clean and the guest record.
- Reservation Management
- Front Desk / Reception
- Room Management
- Housekeeping
- Guest Management (CRM)
- Guest Feedback
Revenue & Finance
includedCharge the folio, take the money, close the day, and hand the accountant something they can use.
- Billing & Invoicing
- Payment Management
- Revenue Management
- Accounting Integration
- Night Audit
Reporting & Analytics
includedThe dashboard the manager opens first — it is also the page the system lands on after login — plus reports you build yourself.
- Dashboard
- Advanced Reporting
Management & Security
includedStaff accounts and permissions, guest documents, the API, and the hotel's own settings: currency, tax rates and the identity printed on an invoice.
- User & Role Management
- Notifications & Comms
- Document Management
- API & Integrations
- Hotel Settings
Added only if you use them
Three groups that not every property needs. Switch one on and it is on the bill; leave it off and it never is.
Sales & Distribution
+$29Sell the rooms you have through other people's channels and your own website.
- Channel Manager
- Online Booking Engine
- Sales & Corporate Contracts
Operations
+$15The back of house: what broke, what is in the store, who is on shift.
- Maintenance Management
- Inventory & Store
- Staff Management
Revenue Centers
+$25For properties that also sell food, treatments or function space.
- Restaurant / POS
- Spa & Wellness
- Event & Conference
18 modules in the base across 4 groups, 9 in the 3 you can add — 27 in total, which is every module the Hotel PMS has, under the same names and in the same groups the software uses. Nothing is held back for a higher tier.
What is always included
Unlimited staff users
Add every member of staff who needs an account. Shared logins destroy an audit trail — we would rather you never needed one.
Hosting and updates
We run the servers, apply the updates and keep the thing online. You need no IT department and no server.
Nightly backups
Your database is dumped every night on a schedule, old copies are pruned and a health check reports if one did not appear.
Support from the builders
Email, phone or WhatsApp, answered by the team that writes the code. Usually within one working day.
Roles, permissions, audit trail
Standard in every system, not an enterprise upgrade. How it works.
Your data, exportable
Ask at any time and we export it. If you leave, you leave with it.
Getting started
We don't charge you to become our customer.
Configuring your properties, rooms, rates, users and permissions, bringing across the data you already have and training your team is part of taking you on — not an invoice that lands before the software has done anything useful for you. You are live when your own data is in the system and your staff know where everything is, and getting you there is our job, not your project.
The other three systems
They price the same way — a base that includes everything the system needs to run, plus unlimited users, scaled by the size of the operation, plus the module groups you switch on. As here, the groups on the price list are the groups inside the software.
- Education — scaled by enrolled students.
- ERP — scaled by companies on the account and the module groups in use.
- CRM — scaled by active users, since a CRM's value really does follow the size of the sales team.
Tell us the shape of your operation and you get a figure the same day.
Custom builds
Custom work is quoted per project, in writing, before anything starts — never on an open hourly meter. If an existing system already covers most of what you need, we will say so instead of quoting a build.
Get it in writing
Build a configuration above and send it over. You get a written quote back, usually within one working day.