Pricing
What the Healthcare system costs.
$130 per clinic a month, five practitioners' diaries included, and free logins for reception, accounts and management. Add practitioners, add sites, add the groups you use.
No per-seat surprises. This price includes unlimited staff users, hosting, nightly backups, updates and support. You are charged for the system and the size of the operation it runs — never for adding the part-timer who logs in twice a week.
Work out a figure for your clinic
This is a real estimate from our actual model, not a lead-capture toy. It gives the same number we would give you on the phone. Anything unusual — an existing system to migrate, a module built for you, a group of twenty clinics — is quoted properly in writing.
Reception, accounts and management get logins for free — you are charged for the practitioners whose diary the system runs.
What this price buys
This is the module list out of the software itself — the same ten groups, the same names, the same modules in each. Six of them are in the base price and are not sold separately: a clinic system has to hold the patient record, run the diary, produce the note, price the visit and close the books. The other four are the ones a practice genuinely may not have — a single-room physiotherapist runs no laboratory, dispenses nothing, bills no insurer and may not want patients signing in online, and should not pay for any of them.
In the $130
Six of the ten groups, and the smallest set the software can actually run a clinic on: register the patient, book and queue the visit, write the note and the prescription, bill it against the tariff, take the money and post it.
Clinical
includedThe clinical day: the patient record, the appointment, the queue at reception, the visit note, the prescription and the chart.
- Patient Registry
- Appointments
- Reception & Queue
- Visit Notes
- Prescriptions
- Dental Chart
Billing
includedThe tariff, the invoice raised against it, the payment, the refund, and the suppliers the clinic spends money with — money in and out.
- Services & Tariff
- Invoices
- Payments
- Credit Notes & Refunds
- Expenses
- Suppliers
Staff
includedPractitioners and staff, their rosters, who is available when, and what each of them has earned on commission.
- Practitioners & Staff
- Rosters & Availability
- Doctor Commissions
Accounting
includedChart of accounts, journal, fiscal periods and statements, so the clinic's books actually close.
- Chart of Accounts
- Journal
- Financial Statements
- Fiscal Periods
Reporting & Analytics
includedThe dashboard and the reports on activity, revenue and workload.
- Dashboard
- Reports
Management & Security
includedLogins and permissions, patient documents, announcements and the clinic's own settings.
- User & Role Management
- Chart Access Log
- Document Management
- Announcements
- Events & Calendar
- API & Integrations
- Clinic Settings
Added only if you use them
Four groups that not every clinic needs. Switch one on and it is on the bill; leave it off and it never is.
Diagnostics
+$29Laboratory and imaging orders and results, for clinics that run their own.
- Laboratory
- Imaging
Insurance
+$25Insurers, policies and claims, for clinics that bill a third party as well as the patient.
- Insurers & Policies
- Claims
Pharmacy & Stock
+$22Dispensing against a prescription, and the stock and buying behind it: stores, purchase orders and the payments that settle them.
- Pharmacy & Dispensing
- Stock & Stores
- Purchase Orders
- Supplier Payments
Patient Portal
+$19The patient's own login: booking online, visit summaries, released results (with Diagnostics), invoices and secure messages with the clinic.
- Patient Portal
28 modules in the base across 6 groups, 9 in the 4 you can add — 37 in total, which is every module the clinic system has, under the same names and in the same groups the software uses. Nothing is held back for a higher tier.
What is always included
Unlimited staff users
Add every member of staff who needs an account. Shared logins destroy an audit trail — we would rather you never needed one.
Hosting and updates
We run the servers, apply the updates and keep the thing online. You need no IT department and no server.
Nightly backups
Your database is dumped every night on a schedule, old copies are pruned and a health check reports if one did not appear.
5 GB of document storage
Scans, contracts and attachments on every account, at no extra charge. Need more and we raise it — we would rather that than have you deleting paperwork.
Support from the builders
Email, phone or WhatsApp, answered by the team that writes the code. Usually within one working day.
Per-module access, activity log
Standard in every system, not an enterprise upgrade. How it works.
Your data, exportable
Ask at any time and we export it. If you leave, you leave with it.
Getting started
We don't charge you to become our customer.
Configuring your practitioners, rosters, service tariff, users and permissions, bringing across the data you already have and training your team is part of taking you on — not an invoice that lands before the software has done anything useful for you. You are live when your own data is in the system and your staff know where everything is, and getting you there is our job, not your project.
The other seven systems
They price the same way: a base that includes everything the system needs to run and unlimited users, scaled by the size of the operation, plus any module groups you switch on. As here, the groups on the price list are the groups inside the software.
- Hotel PMS — $95 per property a month, 20 rooms in, then $1.50 a room.
- Education — $120 per school a month, 150 students in, then $0.45 a student.
- ERP — $110 per company a month, 300 documents in, then $0.12 a document.
- CRM — $59 per workspace a month, 2,000 contacts in, then $9 a thousand.
- Tour operator — $115 per agency a month, 100 reservations in, then $0.55 each.
- Booking — $45 per location a month, 3 bookable staff in, then $9 each.
- Professional services — $75 per workspace a month, 5 people on the plan in, then $9 each.
How pricing works across all eight →
Fourteen days free, then month to month
Ask and we will give you a demo account first — a working system loaded with realistic data. When you want to try it on your own operation, the first fourteen days on your own workspace, with your own data, are free, and we do not take a card to start.
After that you are billed month to month. Stop at the end of any month — no notice period and no exit fee — and ask at any time for your data, in a format you can use. The one exception, stated here rather than buried: if you prepay a year to get the two free months, the remainder of that year is not refunded.
Custom builds
Custom work is quoted per project, in writing, before anything starts — never on an open hourly meter. If an existing system already covers most of what you need, we will say so instead of quoting a build.
Get it in writing
Build a configuration above and send it over. You get a written quote back, usually within one working day.